Office Administrator with Constructs LLC

Constructs LLC requires an office administrator to organise and supervise all of the administrative activities that facilitate the smooth running of the office.

The role will include some or all of the following:

• Organizing office operations and procedures
• Maintaining office equipment
• Ensuring filing systems are maintained and up to date
• Ensuring personnel files are up to date and secure
• Maintaining and replenishing inventory by anticipating needed supplies
• Organising office maintenance and repair work;
• Supervising the implementation of new office systems

A monthly stipend of $100 will be provided by Constructs LLC.

Requirements:

• You must be at least 18 years of age upon application.
• You must demonstrate an interest in Architecture.
• You must have good IT skills, especially a good knowledge of the Microsoft Office Suite.
  
• You should have excellent oral and written communication skills and demonstrate an ability to work with a team
• In order to maintain the sustainability and high performance of this project all interns are required to complete a detailed hand-over document for successive interns .
• You will need to be flexible and tolerant, show initiative and enthusiasm to face the many hurdles and challenges that you will encounter.

The Application Process

Step 1: The Application Form - To apply for one of our positions please complete our online application form. To save us and more importantly our already overstretched partner organisations time, please only complete this form if you are serious about applying.

Step 2: The Additional Info Form - As soon as we receive approval for your placement from the partner organisation we will send you an additional form to complete. This form requests information on your emergency contact details, your health background and other important information. Please email this form back to us as soon as possible.

Step3: Secure your Placement - Once we receive your additional information form back we will invoice you for your placement. Your deposit will be due within a week of the date of the invoice. If you are applying less than 60 days before the start of your placement, you will be invoiced for the whole amount. Please be aware that your placement is not secured until you have received confirmation from us of receipt of either the deposit or full payment. Once you have secured your placement you can start booking flights. We recommend you purchase insurance as soon as you secure your placement.

Step 4: Speak to your In-Country Coordinator - We will email you a week before your remainder is due. As soon as we receive your remainder we will introduce you to your In-Country Coordinator who will help you prepare for your trip and will ensure that an Ikando member of staff is at the airport to meet you.

Documentation Requirements:

• A completed application form - required for application.
• A personal or professional reference given by an employer, teacher, lawyer or doctor. This reference must include detail of the context in which the referee knows you and stating that he/she knows of no reason why you should not volunteer. The referee should also provide their contact details in order that Ikando can contact them prior to your departure to confirm the reference given. This reference should be emailed by the referee to info [at] ikando.org.
• A copy by email to info [at] ikando.org of your travel (including medical) insurance certificates.
• Information on your travel arrangements (flight number, airline, arrival and departure time and dates). We always recommend volunteers who book online to email us their booking.
• A copy of the photo page of your passport to be emailed to info [at] ikando.org.

All Documentation must be sent to us at least two weeks before arrival.

The Orientation

We will provide you with a stress-free and in-depth introduction to Ghana by picking you up from the airport and giving you an orientation that helps to settle you into the country as quickly as possible. The Orientation will include showing you the places of interest in Accra, getting your money changed, informing you where you can do your shopping, and much, much more.

We have staff on-call 24/7, so if there is ever anything you need we are there and happy to be of assistance.

Important Details

Click here for more information on our pricing.

What’s included in the project fees?
• Accommodation and a fully furnished kitchen
• Welcome pack
• In-country introduction to life in Ghana.
• Airport pick-up & drop-off
• Live-in Ikando staff support
• 24/7 Emergency support.

What’s not included?
• Flights & Visa
• Vaccinations (please speak to your local doctor)
• Insurance, both Medical and Travel (required)
• Donation (as Constructs is a profit making organisation).